Could you produce every supervisee’s complete supervision record within a fortnight? That’s not a stress test — it’s the practical standard the December 2025 Guidelines set for every principal supervisor.
The Board can request your logbook at any time, and Section 3.5.1 gives you 14 days to produce it. Progress reviews must be made available on request. For supervisors managing this alongside a full caseload, the question isn’t whether you’re keeping records — it’s whether those records are in a state you could hand over without a week of reconstruction.
When records are incomplete, the Board may not recognise that period of supervised practice — which has consequences for both you and your provisional psychologist.
What can the Board actually request?
The December 2025 Guidelines establish three categories of documentation the Board can demand:
The logbook (LBPP-76). Can be requested at any time. Must be produced within 14 days. The logbook must be updated weekly by the provisional psychologist and reviewed by the supervisor regularly — weekly for full-time provisionals, fortnightly for part-time.
It contains three sections: daily practice records, education and training records, and supervision session summaries with supervisor initials.
Progress reviews. Can be requested at any time. No specific production deadline is stated, but they “must be made available to the Board on request.” Progress reviews must occur at least every six months.
They must include the supervisor’s evaluation of progress against the competencies and the provisional psychologist’s critical self-reflection on progress. The format is at the supervisor’s discretion.
Any other supervision documentation. The Guidelines establish broad discretion. The language does not limit requests to logbooks and progress reviews alone.
[Source: December 2025 Guidelines, Sections 3.5.1 and 3.5.2; Table 2]
What constitutes a “complete” supervision record?
No single document in the December 2025 framework defines what a “complete supervision record” looks like. Based on the forms inventory and the requirements scattered across the Guidelines, INPP-76, LBPP-76, and PACF-76, a defensible record for each supervisee would include:
Current, approved internship plan (INPP-76). The foundational document — it sets out the supervision arrangement, the practice setting, the competency development plan, and the declarations from both supervisor and provisional psychologist.
Logbook (LBPP-76) covering the full internship. Three sections: daily practice records, education and training records, and supervision session summaries with supervisor initials. Updated weekly.
Progress reviews at least every six months. Format at your discretion. Must cover your evaluation of progress against each competency and the provisional psychologist’s critical self-reflection.
Direct observation records. At least four directly observed sessions per six-month period — minimum two assessment and two intervention. Evidence must exist somewhere retrievable.
Documentation of secondary supervisor arrangements. Records of who they were, confirmation of BAS status at appointment, and their supervision hours initialled in the logbook.
Change of supervisor documentation (CHPS-76) if applicable. Must be submitted within 28 days of ceasing a supervisory arrangement.
Final assessment (PACF-76) at completion. The culmination document, submitted to AHPRA with the application for general registration.
This list is an inference drawn from combining multiple primary sources. The Guidelines do not present it as a single checklist. A supervisor who can produce all of the above has a record they can stand behind with confidence.
[Source: INFERENCE from December 2025 Guidelines; INPP-76; LBPP-76; PACF-76; CHPS-76]
Why do complete records matter?
The December 2025 Guidelines are explicit about what’s at stake:
“Failure to maintain an accurate logbook may result in the Board not recognising a period of supervised practice and/or initiating an investigation into the professional conduct of the provisional psychologist and the supervisor.”
AHPRA will not recognise prior supervised practice if a completed CHPS-76 is not provided when changing supervisors, unless exceptional circumstances apply.
Broader consequences under the Code of Conduct and National Law include conditions on registration, fines up to $60,000 for statutory offences (such as title protection violations or practising unregistered), or suspension.
It is important to be precise here: the $60,000 figure applies to specific statutory offences under the National Law, not to documentation failures directly. However, documentation failures can trigger the investigation process that leads to these outcomes.
[Source: December 2025 Guidelines, Sections 3.5.1 and 6.2; National Law]
Where do the gaps appear most often?
Three documentation weaknesses surface more than any others — and the December 2025 framework made each of them harder to recover from.
Progress reviews lost their forcing function. Under the 2013 framework, the Board’s 28-day submission deadline for PRFI-76 progress reports imposed external rhythm on documentation. That deadline is gone. There is no external reminder to complete progress reviews — no Board portal expecting a submission, no compliance flag if you’re late.
The logbook template hasn’t kept pace. The LBPP-76 Excel template has not been updated to the December 2025 framework. It still reflects the October 2020 version aligned to the 2013 guidelines. A PDF version reflecting the December 2025 changes exists. Supervisors using the Excel version may encounter fields referencing outdated requirements.
Secondary supervisor documentation is the most commonly missing piece. When a secondary supervisor becomes unreachable for signatures, months of supervision hours can be left permanently unsigned. The logbook requires supervisor initials for each session. Under the new framework, this gap reflects on you.
How do you make documentation sustainable?
The supervisors who produce complete records without breaking a sweat are the ones who treated documentation as an ongoing practice — weekly logbook reviews, six-monthly progress reviews completed on schedule, competency evidence tagged as it was gathered, secondary supervisor records maintained from day one.
For them, producing a complete record is a download, not a reconstruction.
Bridgyr builds documentation into the rhythm of supervision itself — so your records stay current without becoming another administrative burden on top of a full caseload. Get early access →
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See also: PACF-76: A Practical Guide for Supervisors · Managing Secondary Supervisors Under the New Framework